Project Evaluation is a step-by-step process of collecting, recording and organizing information about project results, including short-term outputs (immediate results of activities, or project deliverables), and immediate and longer-term project outcomes (changes in behavior, practice or policy resulting from the project).
Common rationales for conducting an evaluation are:
- Response to demands for accountability
- Demonstration of effective, efficient and equitable use of financial and other resources
- Recognition of actual changes and progress made;
- Identification of success factors, need for improvement or where expected outcomes are unrealistic
- Validation for project staff and partners that desired outcomes are being achieved.
The project planning stage is the best time to identify desired outcomes and how they will be measured. This will guide future planning, as well as ensure that the data required to measure success is available when the time comes to evaluate the project.